Privacy

Short version: an email address to log you in, plus whatever you choose to type. No advertising, no tracking across other sites, and nothing sold. Anonymous page counts only. The details are below.

What's stored

Your email address: required, because it is how you log in. You get a code by email; there is no password.

Your tour: the events on it and the name you gave it, so it follows you between devices.

Your name: required in your profile, because everything social here is attributed to it. Other members see it; they never see your email.

Anything optional you fill in: current base, where you are from, countries visited, a note to your friends, and on the passport page the business you travel for (its name, registration number and country). All of it can be left blank, and you can clear it at any time. Where you are from and the business are printed in your own passport and shown to nobody else; the note goes to your friends, and to nobody else.

Stamps in your passport: if you are stamped at a Kimchi Stamp, we keep which event, which city, and the date. That is a record of you having been somewhere in person, so it is treated as the most sensitive thing here: only you and the Kimchi Tours desk can see it, none of your friends sees it, and it is in no map or total anywhere on the site. The book is not shared, listed or searchable. A gold stamp is only ever issued face to face, by someone scanning the code in your passport; an ink one is your own word that you were there, given and taken back on the passport page. They are deleted with your account.

Your travel journal: if you open the journal, it keeps a page for each stamp, for each stop on your tour once its dates have passed, and for each base you have had since you opened it, along with whatever you write on its pages: notes, tips, people's details, and the stickers you place. It is yours alone. It is not shown to anyone, not to your friends and not to the Kimchi Tours desk, and there is no way to share it. It is deleted with your account.

Tours you follow by code: the older mechanism, no longer handed out. Authors are shown a number and never a name. A friend is different and is described just below: it is not anonymous, in either direction.

Friends: a friendship goes both ways, and each of you sees the same things of the other. From the square in your passport or your invite link it takes effect at once, because holding your code is the consent. From the traveller search it is a request: they see your name and membership number, and nothing else until they accept. Declining sends you no message. A friend always sees your name, your base, the countries you have visited and your note, as far as you have filled them in; your tour only while you share it with friends, which starts off. Your membership number goes with your name; it never changes, which is how somebody knows a renamed account is still you. Hiding a friend changes only what you see, and they are not told. Removing one ends it for both of you. Your requests are yours alone. So is your list of friends, with one exception: on your member card, described below, a friend sees the friends the two of you have in common, people they already know. Nobody else sees any of it.

Who else sees it

Your email: nobody, ever. Your name: the members you come across here. Your friends: what is described above. Beyond that, nobody by default, and each of these is a choice you make:

The map counts your base country: a number per country, never your city or name, and a single member can light a country up. The countries you have visited join a count of their own the same way: a number per country, never a name.

Your member card opens from your name. Anyone who can already see your name in a list can open it: your friends, anybody with a request between you, and other members in Discover while you both allow other members to see you. It shows a face drawn in their browser from your account id (never your email, and nothing is uploaded or sent), your name and membership number, and your base with the date you set it (their browser also works out how far it is from their own base) and the countries you have visited: always to a friend, and to anybody else only while you both allow other members to see you. A friend also sees your note, the friends you have in common and the events you have in common; nobody else does, and nobody but a friend sees your tour, and a friend only while you share it.

On that same map, your friends see a dot on your city, with your name, when you last changed it and your note if you wrote one. It is the same line they already read beside your name in their list. Nobody else sees it, and removing a friend, by either of you, removes it for them.

Other members whose paths cross yours see your name and membership number, the crossing itself (the city and the days, the event you both hold, or that one of you is based where the other is going) and the disciplines your tour leans to, never the tour itself, and only while you allow other members to see you and they allow it too. That same switch lists you in Discover, the member search, with your base. It starts off for a new account. The map also counts, for anyone who allows it, how many members will be in a city the week they are: a number, never a name.

A share link hands someone the events on your tour. The snapshot kind carries no name and cannot be updated; the follow-code kind lets whoever holds it see your tour as you edit it, until you stop sharing.

An invite link is your traveller code in a URL. Anyone holding it can accept it, and accepting makes the two of you friends. You each see the other's name, base, countries and note, and the other's tour while it is shared. Either of you can undo it at any time, and a new code makes old links stop working.

Suggesting an event sends what you typed, along with your email if you are signed in.

Who processes it

The site runs on Vercel (hosting) and Supabase (database and login emails). They process this data to run the service and for nothing else. Map outlines come from Natural Earth.

Vercel also counts page views and performance timings for us: first-party, no cookies, no tracking across other sites, and nothing tied to your account.

The sign-in window runs a bot check from Cloudflare (Turnstile), so that nobody can use the code emails to flood an inbox. It runs only when you open that window, it is invisible unless something looks wrong, and it tells us nothing about you beyond passing or failing. What Cloudflare itself collects is in their Turnstile Privacy Addendum.

"Use my location" sends your coordinates elsewhere, and only when you press it: your browser asks your permission, then they go to OpenStreetMap to be turned into a city name. They're rounded to about a kilometre first, they aren't stored, and nothing is sent if you don't use the button.

How long, and how to get rid of it

Your data is kept while the account exists. Sign out offers to clear this browser's copy; that is local only and leaves the account untouched.

To see what is held, correct it, or delete the account and everything attached to it, email privacy@kimchi.tours and it will be done. You can also complain to your data protection authority. In Denmark, Datatilsynet.

Cookies

No tracking or advertising cookies. Your tour, theme and login session are kept in this browser's own storage because the site does not work without them. Nothing there is used to follow you anywhere else.

Changed on 23 September 2026: friends now always see your base, the countries you have visited and your note, and only your tour still takes a switch. The switch that put you on the Travel map is now "Allow other members to see my base, countries visited and where our paths cross": if it was on for you, it still is, and it now also shows members who are not your friends your countries and where your paths cross. Nobody but a friend sees your tour.

Last updated 23 September 2026.